Meetings & Conventions
Host your Convention on the Blue Coast.
Let Tourism Sarnia-Lambton’s team of experienced professionals help plan your next meeting, conference or board retreat. Our team of experts will let you know How We Can Help make your job easier and provide ideas for all of the details such as Delegate & Partner Activities, Support Services and more to help ensure your event is remembered as the best one yet.
White sandy beaches, incredible sunsets, sparkling blue water and lake breezes are just some of the things that make the Sarnia-Lambton experience unforgettable for delegates.
Meeting professionals will find that our commitment will exceed their expectations. We want to host your next meeting/event and we can customize your plans to exactly what you need.
Let’s work together to deliver the best service and destination value for your delegates.
We are here to help
Tourism Sarnia-Lambton welcomes the opportunity in hosting your next event. If your group is planning a convention, sporting event or another group function, we are at your service to ensure your function is successful and memorable. Here’s some of the ways we can help:
Pre Planning: We can assist you with bid preparations and presentations as well as helping you with “How To” issues in planning your next event.
Facility/Housing Arrangements: We can assist in the determination and booking of appropriate facilities to accommodate your specific needs, as well as getting special group rates for your event.
Site Inspections: We can assist and arrange full site inspections of local hotels, facilities and attractions as well as putting you in touch with all the appropriate personnel.
Information Packages: We can provide detailed information on any facility and attraction in Sarnia-Lambton as well as providing personalized mapping to facilities that your group needs directions to.
Welcome Packages
We take pride in servicing our visitors. Our welcome packages are custom made for each individual event. For example, if you are attending a dog show, we would be happy to put doggy treats in your welcome packages. If you would like a personalized welcome letter or map, we can provide that as well. Our welcome packages are designed to make our visitors, your delegates’ stay in Sarnia-Lambton comfortable and memorable.
Additional Services
Registration: We can provide staff to assist in registration duties, or to act as goodwill ambassadors for the community, at the event headquarters.
Publicity: We can help or provide you with a detailed media list to acquire media coverage of your event. Additional publicity is provided through our group-booking list, website and travel guide, which is released throughout our area and beyond, informing everyone of your arrival.
Partners and Entertainment Programs: We can assist in planning interesting and exciting partners programs as well as event entertainment programs designed for your group. We have sample itineraries available for group tours and can also provide tour guide services.
Support Services: We can provide you with a list of support services in our area, such as flower shops, advertising agencies, caterers, courier services, clerical services, decoration services, customs brokers, disc jockeys, equipment rentals, etc.
Meetings & Conventions FAQ
Helping you make the most of hosting your event in Sarnia-Lambton
You can provide feedback after a meeting by sending an email to the organizer or using a feedback form if available. Share your thoughts on what went well and what could be improved for future meetings.
Best practices for meetings include setting a clear agenda, starting and ending on time, encouraging participation, and summarizing key points at the end. This ensures meetings are productive and efficient.
To share your screen, look for the 'Share Screen' button in the meeting interface. Select the screen or application you want to share, and click 'Share'. This allows participants to see your content.
Yes, you can use video during your meeting. Make sure your camera is enabled and functioning properly. Video can enhance communication and engagement among participants.
To join a meeting, click on the link provided in the invitation email. Ensure you have the necessary software installed, and follow the prompts to enter the meeting room.
If you missed a meeting, check if there is a recording available. You can also reach out to the meeting organizer for notes or a summary of what was discussed.
To invite participants, use the invite feature in your calendar tool. Enter their email addresses, add a message if needed, and send the invites. They will receive a notification with the meeting details.
Yes, you can reschedule your meeting. Just access the meeting details in your calendar, and select the option to change the date and time. Notify all participants of the new schedule.
The maximum number of participants for a meeting is 100. If you need to accommodate more attendees, consider splitting the meeting into smaller sessions or using a webinar format.
To schedule a meeting, you can use our online calendar tool. Simply select the date and time that works best for you, and send out invites to the participants. Make sure to check for any conflicts in their schedules.